For clerks of small cities, towns and counties
A city website your clerk can run, and your council can trust.
Meetings, agendas, minutes, notices, forms and emergency alerts in one place, built to meet the ADA web rule from the first page. Every document is accessible the day it is published, and you can prove it.
The deadline is real
The Department of Justice's ADA Title II web rule requires WCAG 2.1 AA for local-government web content by April 26, 2028 for governments serving fewer than 50,000 people (April 26, 2027 for larger ones). It reaches your templates, the PDFs staff post every week, and third-party embeds.
Everything a small town posts, in the clerk's own words
Fill-in-the-blank screens, not a blank page. The output is accessible because the templates leave no other choice.
Meetings, agendas and minutes
Build an agenda from department items, publish it, and a PDF and packet are made. Record attendance, motions and votes, draft the minutes from that record, and approve them at a later meeting. Residents see only posted agendas and approved minutes. An amended agenda is announced again in the feed and weekly email, and a notice-window warning asks you to confirm a late posting.
Public notices and bids
Hearings, legal notices, bids and RFPs with posting dates and an archive that stays put.
News, calendar and departments
News, events, a staff directory and a page for every department, with a "how do I…" menu and site search.
Built, in final review
Boards and commissions
Show current members and open seats. Residents apply to serve with no account; your approvers review, appoint or decline from one queue.
Built, in final review
Online forms
Build a form from a short list of field types, preview it, publish it. Entries land in an inbox with status and notes, and download as a spreadsheet. A keep period you set clears old entries.
New
Emergency alerts
Boil-water and road-closure templates. One click posts the site banner, emails residents who opted in, and sends one request to your own text-message service. Every alert is kept as a record.
Report a Concern
Residents report potholes, lights and water issues step by step, with an address search and optional map pin. It works with only a keyboard. A public page shows status without names.
Council seat pages
Each seat gets its own page and blog for whoever holds it. When the seat changes hands, the old posts stay under the old holder's name and dates.
Email updates
Residents choose topics, confirm their address and get a weekly digest, with one-click unsubscribe in every message.
Hiring
Job openings, a multi-step application, an applicant portal, interview scheduling, panel scorecards and a staff pipeline.
See it working
Screens from a sample town, the Town of Eden Falls. The town and everything in it are made up.
Accessible by construction, with a record to show for it
Most vendors sell accessibility as a monthly add-on. Here it is how the site is made.
Documents
- Agendas, minutes and packets are published as accessible web pages first, with the PDF attached.
- An uploaded PDF is checked before it goes up. One that fails becomes a drafted page with Please check flags where a person should look.
- Pages and packets are also produced as tagged PDF/UA files and validated.
Monitoring
- Automated checks of your pages, PDFs, images and links, run on a saved copy of each published page. Embeds from other sites are not covered.
- Issues appear on one staff screen. One can be ignored or resolved only with a reason, and every change is logged.
- A printable council report with the audit trail, a spreadsheet export, and a summary block for your public accessibility statement.
An honest boundary: automated checks find many problems, not all of them. We report what was scanned and when, we do not call a site "compliant," and captions on meeting video remain the town's duty. The document-checking service is built and tested and is being rolled out to the first towns.
Your content, your domain, your history
- Your own server. Each town runs on its own server, so a problem in one town never reaches another.
- Your domain. It stays registered to you. If you ever leave, nothing has to be moved.
- Every change recorded with who and when, and a button to restore an earlier version.
- Approval built in. Draft, submit, return with a note, publish now or on a schedule.
- Kept patched. Security updates install automatically and reboots happen inside a window you choose.
- Backed up nightly, encrypted, copied off site, with a weekly automatic restore test.
- Staff sign-in your way: passkeys, an authenticator app, or an emailed code, with named accounts instead of a shared login.
- Turnover-proof. Roles, department scope, and at least two administrators before a site goes live.
How this differs from what you pay for today
| Topic | Typical vendor site | Clerk of Eden |
|---|---|---|
| Accessibility | Add-on services, billed on top | Built into the templates and the document check |
| Your content | Held in the vendor's system | Yours, with change history and restore |
| Proof for a complaint | A vendor's dashboard | A dated monitoring record you can print |
| Leaving | An export project | Nothing to move; you already hold the domain |
Coming soon
In the build now. We will tell you when each one is ready, not before.
Facility and park reservations
Residents see an availability calendar and ask to reserve a pavilion, room or field. Two approved bookings can never overlap. Fees are shown as text and collected by your staff.
Public records requests
A tracking number for every requester, a staff inbox with due dates from your own rules, recorded reasons for any denial, and a history nobody can edit.
Built for the clerk who is also the IT department
Villages, towns and small cities, and counties of similar size, where one or two people post the agendas, answer the phone and renew the website contract. We do not offer an editing service, so the screens are written to work without calling us.
See your own town's meetings on it
We will set up a demo with your governing bodies and a real agenda, so you can see exactly what residents and your council would see.
Book a demo